Expenses Management Guide
Manage expenses seamlessly by adding details, generating reports, setting reminders for recurring costs, and leveraging real-time data. Optimize operations with geofencing, notifications, driver management, and historical insights for cost control and efficiency.
Step-by-step guide to effectively manage expenses within Fleet Stack.
1️⃣
Add Expense Details
Navigate to the Expenses Section, click 'Add Expenses,' and input key expense details such as expense name, bill amount, and more. Optionally, upload the associated bill document.
2️⃣
Save and Generate Reports
Save expense details and generate reports in Excel or PDF formats for analysis and sharing.
3️⃣
Set Reminders for Recurring Expenses
Set up reminders for recurring costs, such as routine maintenance or insurance renewal, with custom alert thresholds.
4️⃣
Monitor Real-Time and Historical Data
Use the Logs Section to check vehicle history for fuel usage, stoppages, and mileage. Export data for further analysis.
5️⃣
Configure and Manage Sensors
Set up sensors to track real-time inputs like fuel levels and odometer readings. Adjust settings for better resource utilization.
6️⃣
Use Geo-Fencing to Minimize Costs
Create geofences to monitor vehicle movements and reduce fuel costs due to unnecessary detours.
7️⃣
Leverage Notifications and Alerts
Set up alerts for overspeeding, geofence violations, and upcoming service dates to enforce compliance and reduce costs.
8️⃣
Optimize Driver Management
Assign specific drivers to vehicles, monitor their activities, and manage driver profiles to address inefficiencies.
9️⃣
Track External Costs
Create external tracking links to share data with third parties, including geofencing and POI details for better accountability.
Helpful tips for effective expense management in Fleet Stack.
💡
Regularly Review Records
Update vehicle and driver details periodically to maintain accurate records.
📊
Monitor Trends
Review generated reports periodically to spot trends or anomalies in expenses.
⚙️
Optimize Budgets
Use historical and real-time data insights to set realistic budgets and allocate resources efficiently.